This Legal Secretary job description template is optimized for posting on online job boards or career sites and can be easily customized to fit your business. Modify the duties and responsibilities of the legal secretary for the specific hiring needs of your company. However, many legal secretaries become paralegals after earning an associate`s degree in paralegal studies and professional certification. Legal secretaries are trusted members of a law firm because they have to ensure the accuracy of their work. comply with strict confidentiality requirements; Organize, classify and categorize mountains of paperwork related to complex cases; and navigate often complex legal and billing software. Although the terms legal secretary and paralegal are often interchanged, these two terms describe distinct professions. A legal secretary performs more of an office, typing, transcription, and archiving function, while a paralegal generally takes on more legal responsibilities, often drafting legal drafts and creating legal correspondence on behalf of the lawyer. Many states refer to the ABA definition of paralegals when creating laws regulating professional conduct or training and education requirements for paralegals. National professional bodies such as the National Association of Legal Assistants (NALA), the National Federation of Paralegal Associations (NFPA) and the National Association of Legal Secretaries (NALS) also confirm the ABA definition. Whether employees are called „paralegals” or „paralegals” seems to depend on the region of the country where the employees live.

Legal secretaries are trained in law firm procedures, law firm technology, and legal terminology. A legal assistant or paralegal is a person qualified by education, training or work experience who is employed or engaged by a lawyer, law firm, corporation, government agency or other entity and who performs specifically delegated substantive legal work for which a lawyer is responsible. Successful legal secretaries possess many of the same qualities as paralegals and even lawyers, such as: Legal secretaries employed in a variety of settings, including law firms and legal departments of private corporations, insurance companies, and real estate companies, can perform a number of day-to-day tasks, including: „Certification is not a mandatory requirement to become a process secretary, Although most companies prefer that candidates have done formal education or previous work experience. Legal secretaries are increasingly opting for certifications, which has created job opportunities in the field. The National Association for Legal Professionals (NALS) awards the ALS designation to legal secretaries who pass a three-part, four-hour exam. Legal secretaries can offer their services in various fields such as business, real estate, banking, litigation, labor, intellectual property, taxes, etc. Litigator secretaries assist lawyers and sometimes paralegals with a variety of secretarial and clerical tasks that require knowledge of legal terminology and procedure. They help lawyers type, file, work with briefs, motions and briefs, answer phone calls and make appointments. Litigation Secretaries work in a variety of office environments, including law firms, government agencies, courts, corporations and legal aid services. Communication with clients, law firm partners, judges, court staff, court administrators and other law firm employees is an important part of their duty. Accurate knowledge of trial deadlines is absolutely essential, as the absence of one of them can cost lawyers a lot of time.

Excellent organizational and verbal skills, knowledge of court rules, preparation of investigations and processes, scheduling and filing procedures and strong computer skills (Microsoft Office XP, IManage, ProLaw) are required. Writing skills, know-how to prepare legal documents, and an understanding of legal terminology are required to succeed. Process work is often stressful and can require overtime. Litigation secretaries need to assert themselves because they have to work in an environment where they deal with aggressive, high-performing lawyers and work in constant conflict in a conflictual environment. Flexibility is absolutely crucial to becoming a process secretary. Here are some examples of floating litigation secretary job descriptions: Litigation Secretary The candidate must have 5+ years of experience, including filing experience at the federal and state level. Must have created TOAs and OCDs. Solicitor Secretary The candidate generates, prepares and organizes documentation and forms, and monitors and coordinates court records, including electronic filings. Must have experience in creating complex documents as well as solid administrative experience, including extensive experience working directly with clients.

Litigation Secretary The candidate will prepare a variety of briefs for litigation; Organization of the filing and service of documents, as well as the electronic filing and service of judicial documents, in accordance with the requirements of the court. Have extensive client contacts, including handling incoming calls as well as correspondence and appointments for timekeepers, creating and maintaining files and electronic files, and other administrative support services. Should have 5+ years of experience. Litigation Secretary The candidate should have small business experience accustomed to running a small business, i.e. ordering consumables, answering phone calls, talking to customers and potential customers, and performing other administrative tasks. Must also have solid process experience. Solicitor Secretary The candidate must have experience in administration. Must have solid experience and advanced MS Word and Excel. Litigation Secretary The candidate must have 5+ years of experience. Must have a stable work history, extensive experience in document production and strong proofreading skills.

Must be familiar with MS Office Suite and have extensive experience formatting tables of contents and TOAs. „A legal secretary is a person who works as a secretary or administrative officer for a lawyer or law firm. Legal secretaries typically perform traditional secretarial tasks such as typing, dictating, answering the phone, and following schedules and schedules. Sometimes legal secretaries also deal with issues traditionally handled by paralegals, such as creating documents and preparing process files. A legal secretary plays a very important role in the legal environment and their job description is often tailored to the particular lawyer and the area of expertise they work for. Legal secretaries are an integral part of any legal team. To learn more about the role, visit this page. Our firm is looking for a professional legal secretary to oversee a range of administrative and secretarial tasks. As a legal secretary, your main goal is to assist lawyers by performing a range of administrative tasks, including attending court hearings, researching case information, scheduling meetings, and filing legal documents. A legal secretary improves the lawyer`s efficiency by providing administrative support in a law firm. These professionals, also known as paralegals, play a crucial role in a law firm by preparing court documents, maintaining lawyers` calendars, and writing court transcripts. Since legal secretaries are often the „showcase” of the firm, they need to be knowledgeable and confident in order to deal with whatever is going on.

Lawyers rely on their secretaries to ensure that clients are well taken care of. Secretaries have a great responsibility to record and relay accurate information, so they must communicate well and know the needs of each client. We are looking for a specialized legal secretary for a variety of administrative and bureaucratic tasks. They work under the supervision of a lawyer and also assist in assigned legal matters. A law clerk is an administrative assistant trained exclusively in the field of law. Through a comprehensive and specialized training program, legal secretaries are able to handle all administrative tasks in a law firm or legal department. There are many opportunities for career advancement for legal secretaries. The more experience you gain, the higher the salary you can earn.

In small law firms, it is also not uncommon for legal secretaries to answer the phone and greet clients. Since secretaries are sometimes referred to as administrative assistants, some people make the mistake of thinking that legal assistants are legal secretaries. In fact, „paralegal” is another term for „paralegal” according to the American Bar Association, national professional associations, and even the laws of some states. This work requires education and training. In some states, education and training standards are formalized with certification requirements that must be met before a person is considered qualified to perform substantive legal work as a paralegal or paralegal. Paralegals can promote their advancement by specializing in their field, obtaining national certification and earning advanced degrees. This information was provided by the Institute of Legal Secretaries and Medical Assistants.